Project Controller

Purpose

The Project Controller is a key member of the project team and works directly with the Project Manager to help define the project's goals and objectives, creating and maintaining a project's budget and schedule, analysing progress reported against work schedules, and recommending actions to improve progress.

Accountabilities

• Maximise productivity by supporting the project team and all resources
• Enter new projects, clients, and resources on the Electronic Project Management System (EPMS) and SAP
• Assist with the compilation and processing of monthly project invoices, taking ownership of the processing of invoices for assigned projects
• Creation of products and charges as required on EPMS
• Work alongside project management to develop and deliver project reports via EPMS and other systems
• Develop and produce project trackers using native SAP data and coordinating with Project Managers to update forecasts
• Work as an EPMS ‘Super-User’ to support team members and assist with long term development plans for EPMS
• Implement and monitor Resource Plans across projects
• Monitor CTR and DDS trackers across assigned projects including Earned Value reporting
• Assist with the compilation and issuing of all necessary cost and schedule progress reports, including earned value, in line with company procedures, and act in a timely manner to correct any issues likely to result in poorer outturn figures
• Production, compilation, issue, receipt and filing of project documentation between departments, clients, and sub-contractors, including tender documents, design drawings/documents, data dossiers and certification manuals, ensuring traceability and conformance to company quality standards within assigned projects
• Expediting timely responses to technical queries and variation orders on assigned projects
• Generating purchase orders specific to project requirement on SAP
• Maintaining, updating, and proof-reading project documentation including registers, cost spreadsheets and quality plan etc., on assigned projects
• Ensure all project and test documentation is correctly produced and securely filed, being submitted to the client within contract timescales
• Implement company procedures, or any other instructions given by the Project Manager or other management, ensuring that all controls are in place
• Proof reading project documentation including registers and cost spreadsheets.
• Assisting with internal audits

Competencies

• Able to budget, cost and price various products and services
• Able to produce accurate financial reports and analysis
• Able to effectively and efficiently produce and report cost and time within a project.
• Good understanding of how to achieve effective contract management
• Can effectively deal with change and claims
• Able to analyse the Engineering and Construction project environment.
• Understands project and contract terms and invoicing procedures
• Shows awareness and monitoring of WIP
• Can conduct simple procurement exercises, including setting evaluation criteria and ranking potential suppliers
• Good understanding of change management in relation to scope management, document control and version control
• Understands the need for ethical working, values, integrity and codes of conduct and the need to observe these in the execution of work in a way that contributes to professionalism
• Has the ability to communicate project controls information effectively to a range of stakeholders including technical and non-technical audiences
• Can identify and quantify project-related risks and opportunities
• Can recommend contingencies and/or mitigation of risks
• Can review information and identify assumptions, gaps, conflicting data, ambiguities, actions to take to resolve the above
• Good ability to produce a document that details the scope of the project
• Understands the implications of a sound approach to the development of and use of diverse types of breakdown and coding structures
• Prepare and present breakdown and coding structures that meet project requirements and are flexible
• Able to gather and validate the information required to produce schedules
• Able to determine timescales for component activities and check that developed timescales are consistent with achieving the requirements
• Able to develop basis of schedule/schedule narrative
• Can develop the initial budget for control of work scope delivery using cost estimates, project schedules and breakdown structures
• Has an organised approach to the maintenance of project files
• Has good attention to detail
• Has good working knowledge of Microsoft Office i.e., Excel, Word, PowerPoint
• Is confident to learn software tools to support project activities

Key Indicators/Requirements

• Achievement of Key Performance Indicators and Service Level Agreements, as set by your line manager from time-to-time
• Satisfied clients, both internal and/or external
• Timely completion of work
• Quality of work
• Adherence to relevant processes, procedures, and Policies
• Professionalism
• Integrity
• Trust
• Team Spirit
• Caring

Commercial & Risk

• Inform project manager / line manager of potential risks identified in a timely manner.
• Work within allocated CTR or allocated hours where applicable.
• Demonstrate clear understating of relevant commercial and budgetary landscape.
• Work to agreed plans, using initiative to identify improvements/savings.
• Function as an ambassador for the Company, always presenting the right image to existing and potential clients.
• To attend meetings and forums, representing the Company.
• Forge links and establish communication with relevant colleagues and other stakeholders.

Health, Safety, Environment & Quality

• Inform line/project manager of potential project risks identified in a timely manner.
• Working within the Company’s ISO9001:2008 quality systems.
• Responsible for own safety at work.
• Consideration to be given to others in working environment.
• Adhere to Company and client health and safety procedures.
• Comply with – and work to - relevant procedures, policies, processes, and standards, to meet the required level of quality in all outputs.
• Zero non-conformances to all Company, client, and project specific quality and safety plans.
• Adherence to PPE requirements, where applicable.

Technical Requirements

• Keep up to date with latest industry and functional standards, technology, and norms.
• Be familiar with all relevant systems.
• A good understanding of the availability and use of all relevant electronic tools and software.
• Full awareness and understanding of relevant legislation and standards, and their practical application.
• Awareness and understanding of all relevant Company Policies, processes, and procedures.

Knowledge, Skills, Experience & Qualifications

• The role is required to have a formal UK qualification in Project Controls.
• Degree or master's degree in a related field.
• Experience in a # role.
• Leadership experience.
• People skills.
• Honesty, integrity, and reliability.
• Solid written and verbal communication skills.
• High diligence.
• Organisational skills.
• Critical thinking and problem-solving skills.
• Research skills.
• Analytical skills.
• Excellent computer skills, including MS Office, particularly Excel, Word, and Outlook.
• Good presentation skills (PowerPoint).
• Understanding of data privacy standards.

These roles and responsibilities are issued as a guideline to help you understand the duties you are expected to undertake as part of your role. They may be subject to change from time-to-time to meet business needs, and you may be required to carry-out additional duties that are reasonably consistent with your skills and status.