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Project Controller

Published
11/02/2023
Expires
05/31/2024
Location
Immingham, United Kingdom
Job Type

Description

Purpose

The Project Controller is a key member of the project team and works directly with the Project Manager to help define the project's goals and objectives, creating and maintaining a project's budget and schedule, analysing progress reported against work schedules, and recommending actions to improve progress.

Accountabilities

  • Maximise productivity by supporting the project team and all resources
  • Enter new projects, clients, and resources on the Electronic Project Management System (EPMS) and SAP
  • Assist with the compilation and processing of monthly project invoices, taking ownership of the processing of invoices for assigned projects
  • Creation of products and charges as required on EPMS
  • Work alongside project management to develop and deliver project reports via EPMS and other systems
  • Develop and produce project trackers using native SAP data and coordinating with Project Managers to update forecasts
  • Work as an EPMS ‘Super-User’ to support team members and assist with long term development plans for EPMS
  • Implement and monitor Resource Plans across projects
  • Monitor CTR and DDS trackers across assigned projects including Earned Value reporting
  • Assist with the compilation and issuing of all necessary cost and schedule progress reports, including earned value, in line with company procedures, and act in a timely manner to correct any issues likely to result in poorer outturn figures
  • Production, compilation, issue, receipt and filing of project documentation between departments, clients, and sub-contractors, including tender documents, design drawings/documents, data dossiers and certification manuals, ensuring traceability and conformance to company quality standards within assigned projects
  • Expediting timely responses to technical queries and variation orders on assigned projects
  • Generating purchase orders specific to project requirement on SAP
  • Maintaining, updating, and proof-reading project documentation including registers, cost spreadsheets and quality plan etc., on assigned projects
  • Ensure all project and test documentation is correctly produced and securely filed, being submitted to the client within contract timescales
  • Implement company procedures, or any other instructions given by the Project Manager or other management, ensuring that all controls are in place
  • Proof reading project documentation including registers and cost spreadsheets.
  • Assisting with internal audits

 

Competencies

  • Able to budget, cost and price various products and services
  • Able to produce accurate financial reports and analysis
  • Able to effectively and efficiently produce and report cost and time within a project.
  • Good understanding of how to achieve effective contract management
  • Can effectively deal with change and claims
  • Able to analyse the Engineering and Construction project environment.
  • Understands project and contract terms and invoicing procedures
  • Shows awareness and monitoring of WIP
  • Can conduct simple procurement exercises, including setting evaluation criteria and ranking potential suppliers
  • Good understanding of change management in relation to scope management, document control and version control
  • Understands the need for ethical working, values, integrity and codes of conduct and the need to observe these in the execution of work in a way that contributes to professionalism
  • Has the ability to communicate project controls information effectively to a range of stakeholders including technical and non-technical audiences
  • Can identify and quantify project-related risks and opportunities
  • Can recommend contingencies and/or mitigation of risks
  • Can review information and identify assumptions, gaps, conflicting data, ambiguities, actions to take to resolve the above
  • Good ability to produce a document that details the scope of the project
  • Understands the implications of a sound approach to the development of and use of diverse types of breakdown and coding structures
  • Prepare and present breakdown and coding structures that meet project requirements and are flexible
  • Able to gather and validate the information required to produce schedules
  • Able to determine timescales for component activities and check that developed timescales are consistent with achieving the requirements
  • Able to develop basis of schedule/schedule narrative
  • Can develop the initial budget for control of work scope delivery using cost estimates, project schedules and breakdown structures
  • Has an organised approach to the maintenance of project files
  • Has good attention to detail
  • Has good working knowledge of Microsoft Office i.e., Excel, Word, PowerPoint
  • Is confident to learn software tools to support project activities

 

Key Indicators/Requirements

  • Achievement of Key Performance Indicators and Service Level Agreements, as set by your line manager from time-to-time
  • Satisfied clients, both internal and/or external
  • Timely completion of work
  • Quality of work
  • Adherence to relevant processes, procedures, and Policies
  • Professionalism
  • Integrity
  • Trust
  • Team Spirit
  • Caring

 

Commercial & Risk

  • Inform project manager / line manager of potential risks identified in a timely manner.
  • Work within allocated CTR or allocated hours where applicable.
  • Demonstrate clear understating of relevant commercial and budgetary landscape.
  • Work to agreed plans, using initiative to identify improvements/savings.
  • Function as an ambassador for the Company, always presenting the right image to existing and potential clients.
  • To attend meetings and forums, representing the Company.
  • Forge links and establish communication with relevant colleagues and other stakeholders.

 

Health, Safety, Environment & Quality

  • Inform line/project manager of potential project risks identified in a timely manner.
  • Working within the Company’s ISO9001:2008 quality systems.
  • Responsible for own safety at work.
  • Consideration to be given to others in working environment.
  • Adhere to Company and client health and safety procedures.
  • Comply with – and work to - relevant procedures, policies, processes, and standards, to meet the required level of quality in all outputs.
  • Zero non-conformances to all Company, client, and project specific quality and safety plans.
  • Adherence to PPE requirements, where applicable.

 

Technical Requirements

  • Keep up to date with latest industry and functional standards, technology, and norms.
  • Be familiar with all relevant systems.
  • A good understanding of the availability and use of all relevant electronic tools and software.
  • Full awareness and understanding of relevant legislation and standards, and their practical application.
  • Awareness and understanding of all relevant Company Policies, processes, and procedures.

 

Knowledge, Skills, Experience & Qualifications

  • The role is required to have a formal UK qualification in Project Controls.
  • Degree or master's degree in a related field.
  • Experience in a # role.
  • Leadership experience.
  • People skills.
  • Honesty, integrity, and reliability.
  • Solid written and verbal communication skills.
  • High diligence.
  • Organisational skills.
  • Critical thinking and problem-solving skills.
  • Research skills.
  • Analytical skills.
  • Excellent computer skills, including MS Office, particularly Excel, Word, and Outlook.
  • Good presentation skills (PowerPoint).
  • Understanding of data privacy standards.

 

These roles and responsibilities are issued as a guideline to help you understand the duties you are expected to undertake as part of your role. They may be subject to change from time-to-time to meet business needs, and you may be required to carry-out additional duties that are reasonably consistent with your skills and status.

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