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Site Administrator

Published
05/01/2024
Expires
05/31/2024
Location
Bridgewater ,, United Kingdom
Job Type

Description

Based at Hinkley Point C, Bridgewater, the Site Administrator is responsible for providing administrative support to the site management team, ensuring the smooth running of operations and maintaining accurate records. The Site Administrator will report directly to the Project Manager and will be expected to work closely with other members of the site team.

Accountabilities

  • General office and administrative support activities, including purchase ledger support on SAP
  • Taking incoming calls and re-directing or taking messages accordingly
  • Undertake routine tasks such as scanning, filing, photocopying and diary management
  • Maintaining accurate records of site activities and progress
  • Providing administrative support to the site management team
  • Managing the site filing system and ensuring all documents are up to date
  • Handling incoming and outgoing site correspondence
  • Taking and typing of accurate meeting minutes
  • Data inputting
  • Assisting with the preparation of reports and presentations
  • Organising and arranging site meetings
  • Managing site personnel records and timesheets
  • Supporting the site team with any other administrative tasks as required
  • Assist the Project Manager in the development of project management documents, budgets, schedules, scope statements and project plans
  • Execute project management administrative and bookkeeping tasks such as managing invoices, purchase orders and inventory reports, among other financial documents
  • Involvement in the project procurement process
  • Time-keeping support for site-based workers
  • Timesheet administration, tracking, and allocation
  • Daily use of the Workforce Information Management System (WIMS) database
  • Coordination of staff and visitors once on site, to ensure they have all the relevant approvals for them to be able to start their role, i.e., security vetting, arranging medicals, site inductions, right to work (RtW) in the UK documents, etcetera.
  • Make campus bookings for staff and visitors
  • Create and maintained trackers/spreadsheets to record RAMS, and expiry dates/resubmissions
  • Collate and store data to the server, ensuring data integrity and upkeep
  • Support the construction team with paperwork, filling, scanning and recording
  • Collate and create information, data and reporting for monthly audits
  • Collate and check information required for HPC pre-employment screening, and submit applications via the WIMS system for approval, monitoring progress throughout
  • Book employees onto the HPC induction
  • Set up new processes, and implement changes to existing processes
  • Maintaining of records/compliance
  • Liaising with subcontractors and vendors, including for arranging site visits

Competencies

  • Previous experience in a similar role within the construction industry
  • Excellent organisational and time management skills
  • Strong attention to detail and accuracy
  • Ability to work effectively as part of a team
  • Proficient in the use of Microsoft Office software, particularly Excel
  • Good communication and interpersonal skills
  • Knowledge of health and safety regulations on construction sites preferable
  • Ability to work under pressure and to tight deadlines
  • Flexible and adaptable approach to work

Key Indicators/Requirements

  • Achievement of Key Performance Indicators and Service Level Agreements, as set by your line manager from time-to-time
  • Satisfied clients, both internal and/or external
  • Timely completion of work
  • Quality of work
  • Adherence to relevant processes, procedures, and Policies
  • Professionalism, Integrity, Trust, Team Spirit

Commercial & Risk Commercial & Risk

  • Inform project manager / line manager of potential risks identified in a timely manner
  • Work within allocated CTR or allocated hours where applicable
  • Demonstrate clear understating of relevant commercial and budgetary landscape
  • Work to agreed plans, using initiative to identify improvements/savings
  • Function as an ambassador for the Company, always presenting the right image to existing and potential clients
  • To attend meetings and forums, representing the Company
  • Forge links and establish communication with relevant colleagues and other stakeholders

Health, Safety, Environment & Quality

  • Inform line/project manager of potential project risks identified in a timely manner.
  • Working within the Company’s ISO9001:2015 quality systems
  • Responsible for own safety at work
  • Consideration to be given to others in working environment.
  • Adhere to Company and client health and safety procedures
  • Comply with – and work to - relevant procedures, policies, processes, and standards, to meet the required level of quality in all outputs
  • Zero non-conformances to all Company, client, and project specific quality and safety plans
  • Adherence to PPE requirements, where applicable

Technical Requirements

  • Keep up to date with latest industry and functional standards, technology, and norms
  • Be familiar with all relevant systems
  • A good understanding of the availability and use of all relevant electronic tools and software
  • Full awareness and understanding of relevant legislation and standards, and their practical application
  • Awareness and understanding of all relevant Company Policies, processes, and procedures

Knowledge, Skills, Experience & Qualifications

  • Experience in an administrative role, preferably in a construction setting
  • People skills
  • Honesty, integrity, and reliability
  • Solid written and verbal communication skills
  • High diligence
  • Organisational skills
  • Excellent computer skills, including MS Office, particularly Excel, Word, Outlook and Powerpoint
  • Understanding of data privacy standards

If you have the necessary skills and experience detailed above, live in a commutable distance to  Bridgewater, and are able to be security cleared to enter site, then APPLY NOW for further information.

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