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Project Controller

Published
04/27/2023
Expires
03/31/2024
Location
Immingham, United Kingdom
Job Type

Description

Purpose: The Project Controller is a key member of the project team and works directly with the Project Manager to help define the project's goals and objectives, creating and maintaining a project's budget and schedule, analysing progress reported against work schedules, and recommending actions to improve progress.

Main Accountabilities & Competencies:

Accountabilities

Our Commercial team is looking to recruit an experienced Project Controller / Quantity Surveyor to join our rapidly growing team focused around delivery of our Engineering and Construction based projects. The role will form part of a wider team and will involve managing both individual projects along with a wider portfolio of frameworks.

key Duties;

  • Preparing internal and external reports and financial reconciliations to communicate the anticipated performance of the project.
  • Maximise productivity by supporting the project team and investigating and reporting on any material variation to plan
  • Prepare and submit Applications for payments to clients in a timely manner – engaging with the clients commercial team on a regular basis
  • Work alongside the wider project management team to develop and deliver project reports via EPMS and other systems.
  • Develop and produce project trackers using native SAP data and coordinating with Project Managers to update forecasts.
  • Implement and monitor Resource Plans across projects.
  • Monitor CTR and other trackers across assigned projects including Earned Value reporting.
  • Assist with the compilation and issuing of all necessary cost and schedule progress reports, including earned value, in line with company procedures, and act in a timely manner to correct any issues likely to result in poorer outturn figures.
  • Production, compilation, issue, receipt and filing of project documentation between departments, clients, and sub-contractors, including tender documents, design drawings/documents, data dossiers and certification manuals, ensuring traceability and conformance to company quality standards within assigned projects.
  • Expediting timely responses to technical queries and variation orders on assigned projects.
  • Maintaining, updating, and proof-reading project documentation including registers, cost spreadsheets and quality plan etc., on assigned projects.
  • Ensure all project and test documentation is correctly produced and securely filed, being submitted to the client within contract timescales.
  • Proof reading project documentation including registers and cost spreadsheets.
  • Sub- contract administration including developing sub-contract documents, reviewing, and agreeing valuations, managing variations, and negotiating final accounts.
  • Reviewing project work scopes, notifying, and preparing variations as necessary

Competencies

  • Able to budget, cost and price various products and services.
  • Able to produce accurate financial reports and analysis.
  • Able to effectively and efficiently produce and report cost and time within a project.
  • Good understanding of how to achieve effective contract management.
  • Can effectively deal with change and claims.
  • Able to analyse the Engineering and Construction project environment.
  • Understands project and contract terms and invoicing procedures.
  • Shows awareness and monitoring of WIP.
  • Can conduct simple procurement exercises, including setting evaluation criteria and ranking potential suppliers.
  • Good understanding of change management in relation to scope management, document control and version control.
  • Understands the need for ethical working, values, integrity and codes of conduct and the need to observe these in the execution of work in a way that contributes to professionalism.
  • Has the ability to communicate project controls information effectively to a range of stakeholders including technical and non-technical audiences.
  • Can identify and quantify project-related risks and opportunities.
  • Can recommend contingencies and/or mitigation of risks.
  • Can review information and identify assumptions, gaps, conflicting data, ambiguities, actions to take to resolve the above.
  • Good ability to produce a document that details the scope of the project.
  • Understands the implications of a sound approach to the development of and use of diverse types of breakdown and coding structures.
  • Prepare and present breakdown and coding structures that meet project requirements and are flexible.
  • Able to gather and validate the information required to produce schedules.
  • Able to determine timescales for component activities and check that developed timescales are consistent with achieving the requirements.
  • Able to develop basis of schedule/schedule narrative.
  • Can develop the initial budget for control of work scope delivery using cost estimates, project schedules and breakdown structures.
  • Has an organised approach to the maintenance of project files.
  • Has good attention to detail.
  • Has good working knowledge of Microsoft Office i.e., Excel, Word, PowerPoint.
  • Is confident to learn software tools to support project activities.

Key Indicators/Requirements:

  • Achievement of Key Performance Indicators and Service Level Agreements, as set by your line manager from time-to-time.
  • Satisfied clients, both internal and/or external.
  • Timely completion of work.
  • Quality of work.
  • Adherence to relevant processes, procedures, and Policies.
  • Professionalism.
  • Integrity.
  • Trust.
  • Team Spirit.
  • Caring.

Commercial & Risk:

  • Inform project manager / line manager of potential risks identified in a timely manner.
  • Work within allocated CTR or allocated hours where applicable.
  • Demonstrate clear understating of relevant commercial and budgetary landscape.
  • Work to agreed plans, using initiative to identify improvements/savings.
  • Function as an ambassador for the Company, always presenting the right image to existing and potential clients.
  • To attend meetings and forums, representing the Company.
  • Forge links and establish communication with relevant colleagues and other stakeholders.

Health, Safety, Environment & Quality:

  • Inform line/project manager of potential project risks identified in a timely manner.
  • Working within the Company’s ISO9001:2008 quality systems.
  • Responsible for own safety at work.
  • Consideration to be given to others in working environment.
  • Adhere to Company and client health and safety procedures.
  • Comply with – and work to - relevant procedures, policies, processes, and standards, to meet the required level of quality in all outputs.
  • Zero non-conformances to all Company, client, and project specific quality and safety plans.
  • Adherence to PPE requirements, where applicable.

Technical Requirements:

  • Keep up to date with latest industry and functional standards, technology, and norms.
  • Be familiar with all relevant systems.
  • A good understanding of the availability and use of all relevant electronic tools and software.
  • Full awareness and understanding of relevant legislation and standards, and their practical application.
  • Awareness and understanding of all relevant Company Policies, processes, and procedures.

Knowledge, Skills, Experience & Qualifications:

  • The role is required to have a formal UK qualification in Project Controls.
  • Degree or master's degree in a related field.
  • Experience in a # role.
  • Leadership experience.
  • People skills.
  • Honesty, integrity, and reliability.
  • Solid written and verbal communication skills.
  • High diligence.
  • Organisational skills.
  • Critical thinking and problem-solving skills.
  • Research skills.
  • Analytical skills.
  • Excellent computer skills, including MS Office, particularly Excel, Word, and Outlook.
  • Good presentation skills (PowerPoint).
  • Understanding of data privacy standards.

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